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E-LIS. E-prints in Library and Information Science >

Editors' Frequently Asked Questions

Last Update: December 27, 2010

Can an editor submit an e-print of another author to E-LIS?

The editors may help authors with depositing the documents.

What types of submission are accepted?

E-LIS accepts any scientific or technical document, published or unpublished, in Librarianship, Information Science and Technology, and related application disciplines. The criteria for acceptance are that the eprints are relevant to research in LIS fields and that they have the form of a finished document that is ready to be entered into a process of communication. Publications may include: preprints, postprints, conference papers, conference posters, presentations, books, book chapters, technical reports/departmental working papers, thesis and news paper and magazine articles.

Will an editor revise or edit submitted materials?

Submitted e-prints will be placed into the 'submission buffer', where they can be either approved by editors, rejected outright or returned to the author for modifications in the metadata or problems with the e-print. E-prints in the 'submission buffer' are manually checked to validate if they fit our policy before adding them to E-LIS. The editors control the metadata quality of the document. They are allowed to correct them.

If an author posts a preprint and then publishes it in a journal or book, can the pre-print remain on E-LIS?

Individual journal policies vary on this question. It depends on the copyright agreement with the publisher. If that agreement requires the author to remove the posted preprint, the author should remove it. However, many publishers are adapting to the changing environment of electronic publishing. For example, Elsevier, the publisher of such journals as International Information and Library Review or Library and Information Science Research, states that contributors to its journals have

"...the right to retain a preprint version of the article on a public electronic server such as the World Wide Web. Elsevier Science does not require that authors remove from publicly accessible servers versions of their paper that differ from the version as published by Elsevier Science."

See more information on Publisher copyright policies and self-archiving of the RoMEO project with a summary of permissions that are normally given as part of each publisher's copyright transfer agreement

Which languages are supported in E-LIS?

All languages are supported. But if the document is in a language other than English, an English abstract and keywords in English must be included.

After an e-print is deposited on E-LIS, how soon will it become available to the public?

As soon as it is approved by the editors it will become available. When a document is deposited, it immediately gets sent to the 'submission buffer' where the editors decide whether the document meets E-LIS quality standards. The paper is then publicly accessible via a search, though it may not appear immediately in the 'browse tree'.

The editors should approve the e-prints in no more than 48 hours.

Can an author remove an e-print from the archive?

The intent of the E-LIS is to preserve and globally share peer-reviewed research material created by LIS authors. Removal of e-prints disrupts this intent. The software does not allow authors to remove e-prints automatically. However, an authors' request for removal will be considered by the editors.

Can an author modify the metadata of his/her e-prints?

The software doesn't allow authors to modify the metadata automatically. The repository guarantees a validation about registered data of the e-prints. The author needs to contact the editors.

Can an editor delete an e-print in the live archive?

An editor can under author's request. But the e-print could have another version in E-LIS, so the editor should delete the relation between them too. The editor has to find the other e-print and delete the ID code in 'Later Version of'.

What's the buffer?

This is a region in the archive where the newly-created records may be held for editors inspection to implement the institutional quality assurance policy. The aim of this is to improve the quality of the metadata (for example, ensuring names have been entered correctly, that no important data is missing, etc.) at the cost of some delay before the eprint record can be seen.

What are buffer e-mail alerts?

The editors will receive email notification that a new eprint is ready to be deposited. Who is responsible for making the final decision, the acceptable delay for checking, and the reasons for which records will be returned for correction is down to the policy of the E-LIS: every editor is allowed to approve the e-prints deposited by authors from their country. After review, the editors can deposit the eprint into the live archive, or return it to the authors' work area.

How can an editor know which e-prints to approve?

An editor is allowed to approve the e-prints deposited by authors from his/her country. Where the author is from is in the author's record.

How to approve an e-print?

The editor has to go to the buffer to check the metadata and full text and approve the e-print.

An editor detects a mistake in an e-print metadata in the live archive from another country

The editor should contact the E-LIS Coordinator.

An editor isn't sure if a pre-print should be included in E-LIS

The editor should contact the E-LIS Coordinator or can send an e-mail to the editors' list to be discussed.

An editor has deleted an e-print by mistake

When an e-print is deleted it doesn't disappear totally (except if it is deleted in the buffer space). The editor should go to 'Withdraw items'. The e-print will be there.

An editor has to delete an e-print

The same process 'to modify the e-print metadata' should be used.

The resource is in more than one language

There are 4 different situations:

The same work available in multiple files (each in a different language, with the title in a different language) published in the same journal/book/etc.: the Parallel title will be used, preceding punctuation: Space, equal sign, space ( = ) in Title field.
A unique file that has the text in more than one language (e.g. a paragraph in English and another different one in French) published in the same journal/book/etc. In these situations, there will be the title in only one language (the title given on the document).
A unique file to be uploaded that contains the same text in more than one language (e.g. a first part in English and then the same text in French). In these situations, the Parallel title will be used, preceding punctuation: Space, equal sign, space ( = ) in Title field.
The same work available in multiple files (each in a different language, with the title in a different language) published in different journals/books/etc.: different records will be created for each file. The IDs should be linked using 'Later version of'.

... it is necessary to include the translator

E-LIS doesn't have a specific field for translators. It can be included using 'Abstract' to insert the translator's name (e.g. Translation by Carlo Bianchini).

... it is necessary to include more responsabilities

E-LIS doesn't have a specific field for supervisors or another kind of responsibilities. It can be included using 'Abstract' to insert the supervisor's name (e.g. Supervised by Charles Fairfield).

The author has deposited a book review

E-LIS doesn't have a specific type of document for book review. It can be included using 'Title' and 'Abstract' to insert the information that the document is a book review (e.g. Recensione a...).

An editor has a doubt