Perpetual Access to Electronic Journals: A Survey of One Academic Research Library's Licenses

Stemper, Jim and Barribeau, Susan Perpetual Access to Electronic Journals: A Survey of One Academic Research Library's Licenses. Library Resources & Technical Services, 2006, vol. 50, n. 2, pp. 91-109. [Journal article (Paginated)]

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English abstract

A perpetual access right to an electronic journal, defined as the right to permanently access licensed materials paid for during the period of a license agreement (not to be confused with the right to copy journal content solely for preservation purposes), is a concern of increasing importance to librarians as academic libraries discontinue paper subscriptions and retain electronic-only access. This paper explores the current environment for perpetual access to electronic journals. The authors report on analysis of the contracts between a large, research-level university library and 40 publishers of electronic journals, as well as ten large electronic journal aggregators. The authors seek to determine the frequency of contractual provisions for permanent access rights for the years of active subscription in the event an electronic journal contract is terminated for any cause other than breach by the licensee. Costs and formats of any granted perpetual access are considered. The paper concludes with an exploration of the potential impact of the perpetual access clauses libraries are accepting in licenses, the possible lack of continuing access, and options for addressing the situation.

Item type: Journal article (Paginated)
Keywords: perpetual access ; post-cancellation access ; licensing ; archiving
Subjects: E. Publishing and legal issues. > ED. Intellectual property: author's rights, ownership, copyright, copyleft, open access.
Depositing user: Jim Stemper
Date deposited: 20 Jan 2008
Last modified: 09 Jun 2017 23:28
URI: http://hdl.handle.net/10760/11023

References

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4. Ibid., 118.

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9. Ibid.

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12. Peters, “Collaborative Print Retention Pilot Projects.”

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14. Fialkoff, “CIC Libraries in Deal with Wiley, Springer to Archive Print Journals.”

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16. John Garrett and Donald Waters, Preserving Digital Information: Report of the Task Force on Archiving of Digital Information (Mountain View, Calif.: Commission on Preservation and Access, Research Libraries Group, May 1, 1996), www.rlg.org/legacy/ftpd/pub/archtf/final-report.pdf (accessed Sept. 15, 2005).

17. Linda Cantara, ed., Minimum Criteria for an Archival Repository of Digital Scholarly Journals, Version 1.2 (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, May 15, 2000), www.diglib.org/preserve/criteria.pdf (accessed Sept. 15, 2005).

18. Linda Cantara, introduction to Archiving Electronic Journals: Research Funded by the Andrew W. Mellon Foundation (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, 2003), 4, www.diglib.org/preserve/introduction.pdf (accessed Sept. 15, 2005).

19. Harvard University Library Mellon Project Steering Committee, Harvard University Library Mellon Project Technical Team, Report on the Planning Year Grant for the Design of an E-journal Archive (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, Apr. 1, 2002), 11–12, www.diglib.org/preserve/harvardfinal.pdf (accessed Sept. 15, 2005).

20. Yale University Library and Elsevier Science, YEA: The Yale Electronic Archive: One Year of Progress (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, Feb. 2002), 13, www.diglib.org/preserve/yalefinal.pdf (accessed Sept. 15, 2005).

21. Ibid., 61.

22. John Mark Ockerbloom, Report on a Mellon-Funded Planning Project for Archiving Scholarly Journals (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, Sept. 16, 2002), 19, www.diglib.org/preserve/upennfinal.pdf (accessed Sept. 15, 2005).

23. Yale University Library and Elsevier Science, YEA.

24. Ibid., 29.

25. Cantara, Archiving Electronic Journals.

26. Stanford University Libraries, LOCKSS: A Distributed Digital Archiving System (Washington, D.C.: Digital Library Federation/Council on Library and Information Resources, Oct. 8, 2002), www.diglib.org/preserve/stanfordfinal.html (accessed Sept. 15, 2005).

27. Victoria Reich, “Lots of Copies Keep Stuff Safe As a Cooperative Archiving Solution for E-journals,” Issues in Science & Technology Librarianship 36 (Fall 2002), www.istl.org/02-fall/article1.html (accessed Sept. 15, 2005).

28. LOCKSS Program, “About LOCKSS,” Stanford University, http://lockss.stanford.edu/about/about.htm (accessed Sept. 15, 2005).

29. LOCKSS Program, “LOCKSS Alliance,” Stanford University, http://lockss.stanford.edu/alliance/alliance.htm (accessed Sept. 15, 2005).

30. Portico, www.portico.org (accessed Feb. 10, 2006); Ithaka, www.ithaka.org (accessed Feb. 10, 2006).

31. Ithaka Harbors, “The Archiving Problem,” www.ithaka.org/e-archive/problems.htm (accessed Sept. 15, 2005).

32. Ithaka Harbors, “Sustaining the Archive,” www.portico.org/about/sustain.html (accessed Sept. 15, 2005).

33. Ithaka Harbors, “E-Archive Approach,” www.ithaka.org/e-archive/approach.htm (accessed Sept. 15, 2005).

34. Ithaka Harbors, “Key Archival Terms,” www.portico.org/terms.html (accessed Sept. 15, 2005).

35. Reich, “Lots of Copies Keep Stuff Safe As a Cooperative Archiving Solution for E-journals.”

36. University of York, Information Committee, Library Committee, “Electronic Only Access to Journals Trial Final Report” (Jan. 2005), 6, www.york.ac.uk/services/library/libdocs/e-journalfinalreport0502.pdf (accessed Sept. 15, 2005); William H. Walters, “Criteria for Replacing Print Journals with Online Journal Resources: The Importance of Sustainable Access,” Library Resources & Technical Services 48, no. 4 (Oct. 2004): 300–4; Marianne Stowell Bracke and Jim Martin, “Developing Criteria for the Withdrawal of Print Content Available Online,” Collection Building 24, no. 2 (2005): 61–64; University of Maryland, University Libraries, “Policy on Collecting Only Electronic Versions of Journals,” www.lib.umd.edu/CLMD/e-verpol.html (accessed Sept. 15, 2005); Joan Emmet, NorthEast Regional Libraries Consortium, “NERL Principles for Electronic Journal Licenses” (Nov. 30, 2004), www.library.yale.edu/NERLpublic/EJrnlPrinciples.html (accessed Sept. 15, 2005); Regents of the University of California, “Checklist of Points to be Addressed in a California Digital Library License Agreement,” California Digital Library, www.cdlib.org/vendors/checklist.html (accessed Sept. 15, 2005); NESLi2, “Model NESLi2 Licence for Journals” (2005), www.nesli2.ac.uk/NESLi2Licence_new_final280405.htm (accessed Sept. 15, 2005); Canadian National Site Licensing Project, “Canadian National Site Licensing Project License Agreement,” Canadian Research Knowledge Network (Feb. 12, 2001), 10–11, www.crkn.ca/pr/achievements/CNSLP-License-12Feb01.pdf (accessed Sept. 15, 2005).

37. Regents of the University of California, “Checklist of Points to be Addressed”; NESLi2, “Model NESLi2 Licence for Journals”; Canadian National Site Licensing Project, “Canadian National Site Licensing Project License Agreement.”

38. University of York, Information Committee, Library Committee, “Electronic Only Access to Journals Trial Final Report,” 6; NESLi2, “Model NESLi2 Licence for Journals”; Joan Emmet, “NERL Principles for Electronic Journal Licenses.”

39. University of Maryland, University Libraries, “Policy on Collecting Only Electronic Versions of Journals.”

40. Regents of the University of California, “Challenges to Licensing from Some Publishers,” California Digital Library, www.cdlib.org/news/barriers.html (accessed Sept. 15, 2005).

41. Elizabeth Winters, “Perpetual Access,” e-mail to the eril-l@listserv.binghamton.edu mailing list, Sept. 9, 2004, http://listserv.binghamton.edu/archives/eril-l.html [list archives] (accessed Sept. 15, 2005); Eric Lease Morgan, “Encourage 50(2) LRTS Perpetual Access to Electronic Journals 107 Publishers to Make Their Content ‘LOCKSS-able,’” e-mail to the liblicense-l@lists.yale.edu mailing list, June 9, 2005, www.library.yale.edu/~llicense/ListArchives/ [list archives] (accessed Sept. 15, 2005).

42. Edward Shreeves, “Selectors, Subject Knowledge, and Digital Collections,” in Improved Access to Information: Portals, Content Selection, and Digital Information, ed. Sul H. Lee (Binghamton, N.Y.: Haworth, 2003), 69–70.

43. Case, “A Snapshot in Time.” See also Lynn N. Wiley, “License to Deny? Publisher Restrictions on Document Delivery from E-licensed Journals,” Interlending & Document Supply 32, no. 2 (2004): 96.

44. Case, “A Snapshot in Time.”

45. Ibid.

46. Nicholas Lewis, “‘Are We Burning Our Boats?’ Survey on Moving to Electronic-only,” SCONUL Newsletter 31 (Spring 2004), www.sconul.ac.uk/pubs_stats/newsletter/31/19.pdf (accessed Sept. 15, 2005).

47. Ibid., 61.

48. Bracke and Martin, “Developing Criteria for the Withdrawal of Print,” 61.

49. McDonald, “No One Uses Them,” 24.

50. Linda L. Eells, “For Better or for Worse: The Joys and Woes of E-Journals,” Science & Technology Libraries 25, no. 1/2 (2004): 33–53.

51. Gwen Bird and Andrew Waller, “‘We Own It’: Dealing with Perpetual Access in Big Deals” (presentation, North American Serials Interest Group Annual Conference, Minneapolis, Minn., May 20, 2005).

52. Maggie Jones, “Continuing Access and Long-term Preservation” (presentation, Association of Learned and Professional Society Publishers Seminar: Is It Time to Drop Print? Oxford, England, Feb. 2, 2005), www.alpsp.org/events/previous/jon020205.ppt (accessed Sept. 15, 2005); Timothy D. Jewell, Selection and Presentation of Commercially Available Electronic Resources: Issues and Practices, CLIR Report no. 99 (Washington, D.C.: Council on Library and Information Resources, 2001), www.clir.org/pubs/reports/pub99/pub99.pdf (accessed Sept. 15, 2005).

53. Carol Pitts Diedrichs, “E-journals: The OhioLINK Experience,” Library Collections, Acquisitions & Technical Services 25, no. 2 (2001): 196.

54. Pamela Grudzien, “CDL: DLT Tapes from Elsevier,” e-mail to the colldv-l@usc.edu mailing list, July 29, 2004, www.infomotions.com/serials/colldv-l/04/0169.shtml (accessed Sept. 15, 2005).

55. Joep Verheggen, “Digital Archiving at Elsevier” (presentation, International Council for Scientific and Technical Information Public Conference: Technical and Economic Challenges of Scientific Information [STM Content Access, Linking and Archiving], London, May 17, 2004), www.icsti.org/forum/46/Joep_Verheggen.ppt (accessed Sept. 15, 2005).

56. Erik Oltmans, “The e-Depot at the Koninklijke Bibliotheek: Building a Digital Depository to Meet the Needs of a National Library” (Research Libraries Group Forum: To Have and to Hold: Metadata & Institutional Repositories, The Hague, NL, May 18 2004), 4, www.rlg.org/en/pdfs/2004membforum2/oltmans.pdf (accessed Sept. 15, 2005); also see Maggie Jones, “Continuing Access and Long-term Preservation”; Valerie Johns, “SAGE Publications Partners with KB, the National Library of the Netherlands, for Permanent Digital Archiving,” e-mail to the liblicense-l mailing list, Apr. 30, 2005, www.library.yale.edu/~llicense/ListArchives/0505/msg00017.html (accessed Sept. 15, 2005).

57. Oltmans, “The e-Depot at the Koninklijke Bibliotheek.”

58. ODLIS Online Dictionary for Library and Information Science, s.v. “aggregator” (by Joan M. Reitz), Libraries Unlimited, http://lu.com/odlis (accessed Sept. 15, 2005).

59. Trisha Davis, “Terms and Conditions,” in License Review and Negotiation: Building a Team-Based Institutional Process (Atlanta, Ga.: Association of Research Libraries Office of Scholarly Communication, 2001), 32.

60. Ibid.

61. Patricia Brennan, Karen Hersey, and Georgia Harper, “Strategic and Practical Considerations for Signing Electronic Information Delivery Agreements,” Association of Research Libraries, http://arl.cni.org/scomm/licensing/licbooklet.html (accessed Sept. 15, 2005). See also Riggio et al., Report of the Digital Library Federation Electronic Resource Management Initiative, 26; Karen Coyle, “Digital Rights Management—Part 4,” Writings on the Digital Age, www.kcoyle.net/drm_basics4.html (accessed Sept. 15, 2005).

62. Walter de Gruyter, “Terms and Conditions of Use for Online Access to Walter de Gruyter Journals,” Accessed Sept. 15, 2005, www.degruyter.de/journals/terms_e.html.

63. Association for Computing Machinery, “Terms and Conditions for Institutional Use of ACM Digital Library,” www.minitex.lib.umn.edu/cpers/ACM/license.pdf (accessed Sept. 15, 2005).

64. The Haworth Press, “The Haworth Press Online Terms,” www.haworthpress.com/pdfs/Single-SiteLicense.pdf (accessed Sept. 15, 2005).

65. Saskia Volkers, “Re: License for AMA E-journals,” e-mail to Jim Stemper, Dec. 5, 2003.

66. Nature Publishing Group, “Nature Academic Licence Agreement Schedule,” http://npg.nature.com/npg/servlet/Content?data=xml/07_lic.xml&style=xml/07_lic.xsl#site (accessed Sept. 15, 2005).

67. Springer, “SpringerLink Licensing Options for Library Administrators 2005,” www.springeronline.com/sgw/cda/frontpage/0,11855,4-117-2-128726-0,00.html (accessed Sept. 15, 2005); Online Computer Library Center, “Archival rights,” www.oclc.org/electroniccollections/archiving/rights (accessed Sept. 15, 2005); S. Karger AG, “Terms and Conditions for Use of Karger Online Publications by Academic Subscribers,” http://content.karger.com/copy/sitelicense_4.asp (accessed Sept. 15, 2005).

68. American Institute of Physics, “Scitation Institutional Single-Site User License,” http://scitation.aip.org/jhtml/scitation/UserLic_Inst_2004-01.pdf (accessed Sept. 15, 2005).

69. American Psychological Association, “APA Archiving and Access Policy For PsycARTICLES,” www.apa.org/psycarticles/archiving.html (accessed Sept. 15, 2005).

70. Ovid Technologies, “Journals@Ovid Electronic Archive Policy,” www.ovid.com/site/products/journals_archive_policy.jsp (accessed Sept. 15, 2005). 108 Stemper and Barribeau LRTS 50(2)

71. Wiley Subscription Services, “Basic Access License for Wiley InterScience,” http://www3.interscience.wiley.com/spreadsheet_documents/sample_ballicense.pdf (accessed Sept. 15, 2005).

72. Institute of Electrical and Electronics Engineers, “IEEE Online Products License Agreement,” www.ieee.org/products/onlinepubs/licenses/OnlineLicenseAgrmtAcademic.doc (accessed Sept. 15, 2005).

73. “License Agreement, China Academic Journals Web Database,” East View Publications, signed by Cindy Clennon, Committee on Institutional Cooperation, July 1, 2002.

74. Blackwell Publishing, “Blackwell Publishing Site License Agreement,” www.blackwellpublishing.com/license/license.pdf (accessed Sept. 15, 2005); American Geophysical Union, “Academic: Single Institution License (Exclusive of 2-year Colleges),” www.agu.org/pubs/institution_forms/Academic_non_2-year.pdf (accessed Sept. 15, 2005).

75. American Society for Microbiology, “Institutional Online Site License Agreement for Full-Text Access,” www.journals.asm.org/subscriptions/sitelicense.shtml (accessed Sept. 15, 2005).

76. American Association for the Advancement of Science, “Science Online Publications Institutional Site-Wide Subscription Agreement,” www.sciencemag.org/subscriptions/terms-unlim.dtl (accessed Sept. 15, 2005).

77. JSTOR, “JSTOR Archive License Agreement,” www.jstor.org/about/license.DV.9.1.05.pdf (accessed Sept. 15, 2005).

78. Springer, “SpringerLink Licensing Options for Library Administrators 2005.”

79. American Institute of Physics, “Scitation Institutional Single-Site User License.”

80. Project Muse, “Terms and Conditions of Project MUSE Subscriptions,” http://muse.jhu.edu/about/muse/terms.html (accessed Sept. 15, 2005).

81. LOCKSS Program, “About: Current LOCKSS Publishers and Titles,” Stanford University, http://lockss.stanford.edu/about/titles.htm (accessed Sept. 15, 2005).

82. Ithaka Harbors, “E-Archive in the Community,” www.ithaka.org/e-archive/community.htm#Publishers (accessed Sept. 15, 2005).

83. Blackwell Publishing, “Blackwell Publishing Site License Agreement,” www.blackwellpublishing.com/license/license.pdf (accessed Sept. 15, 2005).

84. American Geophysical Union, “Academic: Single Institution License (Exclusive of 2-year Colleges).”

85. “Elsevier License Agreement,” Elsevier B.V., signed by Wendy Pradt Lougee, Univ. of Minnesota, Dec. 13, 2004.

86. Wiley Subscription Services, “Basic Access License for Wiley InterScience.” See also Internet-Journals, “Berkeley Electronic Press Journals Order Form,” www.bepress.com/bepress_order_form.pdf (accessed Sept. 15, 2005); BioOne, “BioOne Subscriber License,” www.bioone.org/images/sub-license.pdf (accessed Sept. 15, 2005); Ovid Technologies, “Journals@Ovid Electronic Archive Policy.”

87. American Psychological Association, “APA Archiving and Access Policy For PsycARTICLES.”

88. Institute of Electrical and Electronics Engineers, “IEEE Online Products License Agreement”; BMJ Publishing Group, “Online Journal Single Site Licence Agreement,” www.bmjjournals.com/subscriptions/sslicence.shtml (accessed Sept. 15, 2005).

89. Royal Society of Chemistry, “Electronic Access License Agreement,” http://chemistry.rsc.org/Publishing/librarians/LicensingRegulations.asp (accessed Sept. 15, 2005).

90. “Elsevier License Agreement.”

91. Daviess Menefee, “Elsevier Science Archiving Policy When Journals Are Sold or Transferred,’” e-mail to the liblicense-l@lists.yale.edu mailing list, July 18, 2002, www.library.yale.edu/~llicense/ListArchives/0207/msg00079.html (accessed Sept. 15, 2005).

92. Royal Society of Chemistry, “Electronic Access Licence Agreement.”

93. The publisher is not named because of a confidentiality requirement in the negotiated agreement.

94. American Institute of Physics, “Scitation Institutional Single-Site User License.”

95. Oxford University Press, “Oxford University Press Online Journals: Institutional Online Agreement,” www.oxfordjournals.org/help/instsitelicence.pdf (accessed Sept. 15, 2005).

96. Ovid Technologies, “Journals@Ovid Electronic Archive Policy.”

97. Ibid.

98. Bernd-Christoph Kämper, “Nature—What Other Libraries Say,” Stuttgart University Library, www.ub.uni-stuttgart.de/ejournals/Nature_andere_Univ.html (accessed Sept. 15, 2005).

99. Nature Publishing Group, “NPG Introduces Post-cancellation Rights to Licensed Web Content,” e-mail to Jim Stemper, Sept. 28, 2005.

100. Kenneth Frazier, “Collection Development and Professional Ethics,” Journal of Library Administration 28, no. 1 (1999): 43.

101. Wiley, “License to Deny?” 95–96. See also Jeffrey C. Carrico and Kathleen L. Smalldon, “Licensed to ILL: A Beginning Guide to Negotiating E-Resources Licenses to Permit Resource Sharing,” Journal of Library Administration 40, no. 1/2 (2004): 41–54; Mary E. Jackson, “Research Collections and Digital Information: Will There Be a Role for Interlibrary Loan and Document Delivery Services?” Journal of Library Administration 31, no. 2 (2000): 15–25.

102. Schonfeld et al., “The Nonsubscription Side of Periodicals.”

103. Ibid., 39.

104. International Coalition of Library Consortia, Statement of Current Perspective and Preferred Practices for Selection and Purchase of Electronic Information (Update No. 2, Pricing and Economics, October, 2004) (New Haven, Conn.: Yale Univ., 2004), www.library.yale.edu/consortia/2004currentpractices.htm (accessed Sept. 15, 2005).

105. Paul Calow and Ian Bannerman, “A Publisher’s Perspective” (presentation, Association of Learned and Professional Society Publishers Seminar: Archiving—Whose Problem Is It? [West Sussex, England, Nov. 29, 2002]) www.alpsp.org/events/previous/cal291102.ppt (accessed Sept. 15, 2005).

106. Joseph Branin, “Portals, Access, and Research Libraries,” in Improved Access to Information: Portals, Content Selection, and Digital Information, ed. Sul H. Lee (Binghamton, N.Y.: Haworth, 2003), 53.


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