e-LIS Policies: Check before submitting your papers

Submission policy

Copyright Policy

Preservation Policy

Privacy policy

Disclaimer



Submission policy

The purpose of the e-LIS digital repository is to make full text LIS documents visible, accessible, harvestable, searchable, and useable by any potential user with access to the Internet. Searching and archiving in e-LIS are totally free for any user. The only requirement is that authors wishing to submit a document need to register in order to obtain a user id in the system. Librarians, libraries, research institutes, organizations, and individual researchers involved in LIS and related fields are encouraged to make use of and contribute to the archive.

The e-LISdigital repository accepts any scientific or technical document, published or unpublished, in Librarianship, Information Science and Technology, and related application activities. The criteria for acceptance is that the eprints are relevant to research in LIS fields and that they have the form of a finished document that is ready to be entered into a process of communication. Publications may include: preprints (pre-refereed journal paper), postprints (refereed journal paper), conference papers, conference posters, presentations, books, book chapters, technical reports/departmental working papers, theses, and newspaper and magazine articles.

Submitted documents will be placed into the submission buffer, where they may be approved by the e-LIS Editorial Board, rejected, or returned to the author for modifications in the metadata or if there are problems with the electronic file. Documents in the submission buffer are manually reviewed to confirm they fit our policy before adding them to e-LIS. e-LIS Editorial Board checks the metadata quality of the document and is allowed to make changes if the metadata are incorrect. Two business days is the allowable time period between when a paper is deposited to e-LIS and when it becomes accessible to other users.

All languages are supported. e-LIS is an international open archive. If the document is in a language other than English, it must include an English abstract and keywords in English.

Authors submitting documents are responsible for confirming there aren't any restrictions on the electronic distribution of the submitted document. Copyright issues will be the authors' responsibility. e-LIS is not responsible for contents submitted by the authors.

Deposit Agreement

For work being deposited by its own author: in self-archiving this collection of files and associated bibliographic metadata, I grant e-LIS the right to store them and make them permanently available publicly for free on-line. I declare that this material is my own intellectual property and I understand that e-LIS does not assume any responsibility if there is any breach of copyright in distributing these files or metadata. All authors are urged to prominently assert their copyright on the title page of their work.

For work being deposited by someone other than its author: I hereby declare that the collection of files and associated bibliographic metadata that I am archiving at e-LIS is in the public domain. If this is not the case, I accept full responsibility for any breach of copyright that distributing these files or metadata may entail.



Copyright Policy

Authors's Copyright

All work on e-LIS remains the property of the author. When you submit a preprint to an e-prints server, you retain copyright. Texts that an author has himself written are his own intellectual property. Unless noted otherwise, the creators or authors retain copyright and other proprietary rights. Submitting authors will be responsible for ensuring the documents they archive do not have any restrictions on their electronic distribution. The author holds the copyright for the pre-refereed preprints, so they can be self-archived without seeking anyone else's permission. For the refereed postprint, the author can try to modify the copyright transfer agreement to allow self-archiving, or, failing that, can append or link a corrigenda file to the already self-archived preprint. See more information on:

The right to self-archive

The right to self-archive the refereed postprint is a legal matter because the copyright transfer agreement pertains to that text. But the pre-refereed preprint is self-archived at a time when no copyright transfer agreement exists and so the author holds exclusive and full copyright. In general, when you publish in a journal you transfer copyright to the publisher. Most journals permit self-archiving, but it depends on the publisher's copyright policy. Authors can also deposit the postprint inside the archive with restricted access. Authors may request that the publisher give back certain rights, e.g. the right to deposit the postprint in an open access archive, or to put it on your own homepage. Some publishers have stated that they grant these rights as a standard procedure. Copyright law gives the creator of copyrighted work exclusive rights, which may be both segmented and transferred to others. Managing copyright wisely can significantly enhance the values of the educational system. See more information on: How can I self-archive AND get my paper published? of Project Romeo (Rights MEtadata for Open archiving), a table that helps you to see how you may both self-archive and get your paper published, without breaking publishers' Copyright Transfer Agreements.

What is the Bibliographic Data Policy?

e-LIS indexes intellectual works in the field of librarianship and information science. All bibliographic data, produced by the two main participating entities in this indexing processes, namely the submitters and the editors, are open according to the Open Data Commons Open Database License. In support of this practice, e-LIS endorses the OpenBiblio Principles as published in January 17, 2011.

Third parties may collect bibliographic data from e-LIS via automated mechanisms and facilitate end-user services to support the dissemination and retrieval of the archive's content. e-LIS general policy is to allow the harvesting of bibliographic data, but explicitly prohibits the automated harvesting of the full content of the intellectual works.

Preservation Policy

The e-LIS policy for preservation of documents is:

  • All materials posted in the e-LIS will be retrievable but e-LIS strongly recommends authors to use PDF and HTML.
  • Supported means that the e-LIS will make usable in the future, using whatever combination of techniques (such as migration, emulation, etc.) is appropriate given the context of need. Not all proprietary formats can be supported. These files will still be preserved. It is likely that for extremely popular but proprietary formats (such as Microsoft .doc, .xls and .ppt), e-LIS will be able to help make files in those formats more useful in the future.

e-LIS will fully support and preserve the following formats using either format migration or emulation techniques: (supported: we fully support the format; known: we can recognize the format, but cannot guarantee full support)

Description Extensions Level
Adobe PDF pdf Supported
HTML html, htm Supported
Microsoft Word doc known
Microsoft Powerpoint ppt known
Microsoft Excel xls known
Text txt Supported

Privacy policy

e-LIS privacy policy is committed to preserving privacy. The personal information that is received trough the e-LIS is used solely for purposes of the functioning of the system. This system collects personal information from: users involved in the submission of content and metadata and users who subscribe to the alerting service. Personal information collected by e-LIS will not be used for any commercial purpose. We do not disclose information about your individual visits to our site or personal information that you provide us.

Disclaimer

To the extent permissible under applicable laws, no responsibility is assumed and is hereby disclaimed by EPrints for LIS and for any injury and/or damage to persons or property as a result of any actual or alleged libellous statements, infringement of intellectual property or privacy rights, or products liability, whether resulting from negligence or otherwise, including without limitation from any use or operation of any ideas, instructions, procedures, products or methods contained in the material therein. Access to this site is provided on an "as is" basis, and neither e-LIS warrant that the information or software contained herein is complete or accurate or free from error. Information or software downloaded by the user should be checked for defects or viruses before being used.