Consequences of Applying Cataloguing Codes for Author Entries to the Spanish National Library Online Catalogs

Ruiz-Pérez, Rafael Consequences of Applying Cataloguing Codes for Author Entries to the Spanish National Library Online Catalogs. Cataloging & Classification Quarterly, 2001, vol. 32, n. 3, pp. 31-55. [Journal article (Paginated)]

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English abstract

In this empirical study of a sample of catalog records I investigate the implications for information retrieval of the rules for choosing author access points in online catalogs. Aims: To obtain data that can be used to inform a revision of current cataloguing rules, and to propose more functional criteria aimed at improving the retrieval of information located on the basis of author names. Material and methods: A total of 838 records from the Biblioteca Nacional Española (Spanish National Library) were examined to analyze the use of authorities as access points. Authors were classified as creative or non-creative to facilitate the analysis. The variables investigated were author source location, potential author access points, actual entries used in the record, and loss of potential entry points. Results: A total of 3566 potential author access points were identified (mean of 4.25 per record). The title page yielded 57.3% of all potential access points, the table of contents yielded 33.5%, and other sources accounted for the remaining 9.1%. A total of 2125 potential authors were not used as access points in the records (overall loss of 59.5%).Atotal of 960 authors named on the title page were not used as entries (30.23% loss). In works with up to three authors per responsibility function, 24.8% of the authors were not used as entry points. In works with more than three authors, 75.2% of the potential access points were unused. Discussion and conclusions: A significant proportion of potential access points from the table of contents and the title page went unused. If the access points from these sources were used, author indexes would be more complete and accurate, and retrieval with online catalogs would be more efficient. I suggest that losses for creative authors were caused by neglect of the table of contents as a source of entries, strict application of the rule of three, and other specific factors. Losses for non-creative authors were caused by ambiguities and gaps in current cataloguing rules for choosing added author entries. The findings support the urgent need to revise cataloguing rules for author access points to make them more flexible, more practical, and more in line with actual responsibility functions and types of authorship.

Item type: Journal article (Paginated)
Keywords: Revison of cataloguing rules, computerized cataloguing, online cataloguing, author access points, empirical study, choice of access points, loss of access points, cataloguing by author name, AACR2, Reglas de Catalogación Españolas, RCE, catalog of Biblioteca Nacional Española, catalog of Spanish National Library
Subjects: I. Information treatment for information services > IC. Index languages, processes and schemes.
B. Information use and sociology of information > BC. Information in society.
Depositing user: Daniel Torres-Salinas
Date deposited: 19 Apr 2009
Last modified: 02 Oct 2014 12:14
URI: http://hdl.handle.net/10760/12993

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