Electronic Catalogue of the University Library: more than just a catalogue (an example from National University of Kyiv-Mohyla Academy Library)

Yaroshenko, Tetyana and Bankovska, Iryna Electronic Catalogue of the University Library: more than just a catalogue (an example from National University of Kyiv-Mohyla Academy Library)., 2014 . In Faster, Smarter and Richer. Reshaping the library catalogue, Roma (Italy), 27-28 February 2014. (Unpublished) [Presentation]

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English abstract

Work experience of each library is as unique as personal one. It concerns all fields of the library activity: collection development, library management and services etc. The main library mission is to support all needs of the university community or every other community for which library works. Libraries in Ukraine. Ukraine has quite diverse library network. It consists of 37 466 libraries, among them 18 000 are public libraries, the rest are academic, medical, school, special etc. We have 9 national libraries. The major challenges that faced our libraries are: postcomunistic factor (more than 70 years libraries had been working as ideological centers), the bad state funding and support, the absence of many very important standards for some processes, the lack of personnel. Because of some reasons the amount of libraries is shortening, especially in the countryside. The level of libraries development differs from library to library. The most developed are national libraries, state level libraries, regional libraries, academic libraries. They have their own information resources: websites, catalogues, electronic libraries and so on. On the other hand, only 12% of public libraries have Internet access and only 2% of them have their own e-catalogues. There are no corporate projects in cataloguing in the country and there is no intention to do it. There are no coordinated cataloguing standards (in use MARC 21 and UniMARC at the same time), there are no attempts to even discuss on the cataloguing problems of electronic resources or RDA implementation. Federative search and discovery systems are used only in some lonely libraries in the country. There is no Center for creation and dissemination of bibliographic records at the national level. The same situation is with authority data. In spite of all these problems we are developing and trying to support main progressive initiatives in the contemporary library science. National University of Kyiv-Mohyla Academy (NaUKMA) Library. NaUKMA Library is a library of one of the oldest university in Ukraine (was founded in 1615 and revived in 1991). Our main patrons’ categories are more than 3500 BA and MA students from 6 faculties and also University professors and staff as well as patrons who do not belong to NaUKMA community (for example, patrons of Viktor Kytasty American Library). By the Jan. the 1st 2013 the number of our patrons has reached 10 944. Web OPAC at NaUKMA Library. The automation project has been started in 1996 with usage of ILS ALEPH 500. Bibliographic data presentation format – MARC 21. The catalogue (http://aleph.ukma.kiev.ua/F) counts more than 300 000 bibliographic records , more than 600000 items, 700+ authority records, 13 virtual collections including American Library which is public one and has got 2 separate virtual collections. General principles of catalogue structure: user-friendly intuitive interface, broad search possibilities, tools for search results processing. So, these are the principles that can be standards and fit the requirements of usability and some Web 2.0 recommendations. Except this we use also best practices of other libraries that use the same ILS (as an example we can name the virtual collection design of new acquisitions and lists of related editions in bibliographic record). The main specifics of the library e–catalogue: our library an academic one and our catalogue has special virtual collection for Course Reserves. Collection consists of course-related materials recommended by University professors; simple work with new acquisitions. Because of big importance of new documents for the university community we are trying make information about new acquisitions as broad and opened as possible to every member of community. Information is accessible through e-mail and RSS feeds. Each library patron (and each catalogue user) can choose topic on which he/she’d like to receive information and the way in which this information could be delivered; library catalogue gives access to the electronic resources: digitized items provided by university professors and lecturers for course learning, uploaded bibliographic records from purchased databases; the catalogue contains some virtual collections related to the university materials: Scholars works, Publications about the University, materials from University Institutional Repository, full text articles from “Scientific papers of NaUKMA” serials; part of the catalogue – the American library catalogue. This is public library and contains virtual collection that is more interesting for public library patrons; web-OPAC is source for extended communication with patrons. Patrons could receive the email letters when hold request is fulfilled, hold request is cancelled, courtesy notices or overdue letters; catalogue has the elements of interactivity. Each library patron can became the member of library collection development team. The acquisition request via the OPAC allows the patrons to request materials for purchasing that are absent in library at the moment; authority data – Name Authority Files: authority file of personal names and authority file of personal names university scholars; link to Google Books Service which is displayed from record’s full view; as a searching aid on different topics, catalogue shows related books from the record’s full view. There are established such types of relationship: books frequently read by people who have borrowed this particular item, books with equal or the same subject headings, or other editions of the same published work. Web OPAC management. The most important thing in the library Web OPAC management is creation of the strong relationship between technical specialists and all library departments. It requires the different work groups to maintain different functions of the ILS. Because all processes at the library are interrelated and aimed at a single result – creating and maintaining services that satisfy the needs of our patrons.

Item type: Presentation
Keywords: online library catalogs, library catalog management, Opac, Aleph
Subjects: H. Information sources, supports, channels. > HM. OPACs.
I. Information treatment for information services > IA. Cataloging, bibliographic control.
Depositing user: Ilaria Fava
Date deposited: 07 Mar 2014 13:22
Last modified: 02 Oct 2014 12:30
URI: http://hdl.handle.net/10760/22688


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