The Integration of electronic records into a records management system: the process of cost optimization

Serra Serra, Jordi and Canela Garayoa, Montserrat and Campos González, Isabel and Domingo Basora, Joan The Integration of electronic records into a records management system: the process of cost optimization., 1999 . In DLM-Forum on electronic Records, Luxembourg. [Conference paper]

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English abstract

This communication has a dual objective. Its first aim is to set out the different solutions by means of which we have integrated electronic records into the general record management system of the Department of Culture. The second is to calculate the savings resulting from some of these solutions. The Central Archives of the Department of Culture of the Generalitat de Catalunya (the Government of Catalonia) (illustration 1) has been employing, since 1991, a records management system (SGDA) which pursues the task of integrating the management of records, irrespective of their media or format. On the basis of the experience presented at the last Forum on machine-readable records, we have continued to develop the system and, above all, to link together individual one-off actions with the aim of achieving a genuinely integrated management system.

Spanish abstract

Esta comunicación tiene un doble objetivo. El primero es exponer las diferentes soluciones a través de las cuales hemos integrado los documentos electrónicos en el sistema general de gestión de la documentación administrativa del Departament de Cultura. El segundo es calcular el ahorro conseguido con algunas de estas soluciones. El Arxiu Central del Departament de Cultura de la Generalitat de Catalunya (ilustración 1) aplica, desde 1991, un sistema de gestión de la documentación administrativa (SGDA) que sigue la línea de integrar la gestión de todos los documentos administrativos, con independencia de su soporte documental. A partir de la experiencia expuesta en el anterior DLM-Forum, hemos seguido desarrollando el sistema y, sobretodo, encadenando acciones puntuales a fin de conseguir una gestión verdaderamente integrada.

Item type:	Conference paper
Keywords:	electronic records, records creation, templates, models of documents, electronic records management, documents electrònics, models de documents, creació de documents electrònics, conservations, conservació, DLM Forum, Unió Europea, Europe Union.
Subjects:	F. Management.
Depositing user:	Jordi Serra Serra
Date deposited:	05 Dec 2003
Last modified:	02 Oct 2014 11:57
URI:	http://hdl.handle.net/10760/4324

References

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Administrative Secretariat, Linguistic Advisory Service, General IT Co-ordination. Manual de documents i impresos del Department de Culture. Publication for the internal use of the Department of Culture of the Generalitat de Catalunya. Barcelona, 1996.

Instrucció sobre el funcionament dels registres del Departament de Cultura, by the General Secretariat, 7 of June 1995.

CANELA, Montserrat; CAMPOS, Isabel; DOMINGO, Joan; SERRA, Jordi. "L'aplicació del quadre de classificació a l'organització dels documents informàtics". ARXIUS, no. 14, Barcelona, 1997.

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Quadre de classificació del Department de Cultura de la Generalitat de Catalunya. Manual for internal use, Barcelona, November 1994.

GRÄNSTRÖM, Claes. "Relationship between creators, users and custodians of information", in the Proceedings of the DLM-Forum on Electronic Records, European Commission, Brussels, 1996.

MACFARLANE, Ian: "Responsibilities and transfer of responsibilities in the electronic records life cycle” in the Proceedings of the DLM-Forum on Electronic Records, European Commission, Brussels, 1996.

MURDOCK, Alan: "Roles and responsibilities in managing an electronic archive" in the Proceedings of the DLM-Forum on Electronic Records, European Commission, Brussels, 1996.

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