Privacy Policy

http://eprints.rclis.org/

E-LIS digital repository (hereinafter "e-LIS”) is incardinated in Naples “Federico II” University IT infrastructure. The University of Naples “Federico II” is strongly committed to your privacy and the protection of your personal data. We hereby inform you of the methods and means we use to process your Personal Data in compliance with the European data protection regulation.

This policy applies to the website http://eprints.rclis.org/ (hereinafter, the "Site") and governs the processing of your Personal Data when you access the Site, when you register on the Site, or when you deposit your scientific papers.

What kind of personal data will we use?

You may access the Site without the need to provide any Personal Data. However, the information systems used to manage the Site will, during their normal operations, acquire some Personal Data, the transmission of which is considered as implied in the use of Internet communication protocols. These data are not collected with a view to being associated with identified data subjects, but given their nature they may, through processing and association procedures, allow the individuals who navigate through the Site to be identified.

This category includes, for example, the IP addresses of the computers that connect to the Site, the URL of the requested resources and the time of the request.

These Data are used, on a de-identified basis, for statistical purposes in relation to the use of the Site and to monitor the proper operation of the Site. The Data are erased immediately after processing.

With respect to such Data, no individually identifiable information will be processed.

In addition, in order to register on the Site and to deposit your scientific papers, we need to process the Data submitted in the relevant forms (hereinafter referred to collectively as the “Data”).

More precisely, we will be able to collect:

• Browsing Data;
• IP address;
• In case of registration on the Site: name, surname, email;
• Additional information required for the deposit of your scientific papers.

Why will we use your data and what legal basis we will adhere to?

We will use your Data, including by relying on electronic tools, to:

1. Allow you to navigate through the Site. To this end, we will only process navigation data.
2. Allow you to register on the Site and to deposit your scientific papers. Your Data will be used in order to performance your request to deposit your scientific papers, as well as for the fulfilment of legal obligations. While providing your Data is optional, your refusal to do so, whether partly or wholly, may prevent us from fulfilling your requests as appropriate.

Personal information collected by e-LIS will not be used for any commercial purpose. We do not disclose information about your individual visits to our Site or personal information that you provide us.

How long will we store your Data for?

We will only store your Data for the period of time necessary to pursue the various data processing purposes, in accordance with the relevant framework.

Who will we communicate your Data to?

In order to meet the requirements related to the processing purposes mentioned above, your Data may be disclosed to third parties, including service providers (e.g. IT services), as well as other third parties, where there is a legal obligation or faculty to do so. A full list of such companies will be made available if you send a written request to the contact details shown below.

How will the transfer of your Data to non-EU countries be regulated?

Your data may be transferred outside of the European Union, including to countries where the level of personal data protection may be lower than that guaranteed by European regulations. In any case, your Data will be adequately protected during such data transfers, particularly as regards the standard contractual clauses introduced by European Commission Decision 2010/87/CE.

What rights do you have?

You have the right to request access to the Data, to request the amendment or cancelation of the Data, to request that data procession by limited, to object to our using your Data and to request that a copy of your Data be sent to you.

Rights of the interested party:

Right of access

You have the right to obtain confirmation as to whether your personal data is being processed or not. If it is, you have the right to access your personal data and receive the information contained in this Privacy Policy.

Right of amendment

You have the right to obtain – without undue delay – the amendment of any incorrect personal data regarding you.

Right of cancellation

The have the right to obtain – without undue delay – the cancellation of personal data regarding you for any of the following reasons:

1. the personal data is no longer necessary as per the purposes for which they were collected or processed;
2. you have revoked your consent to data processing and there are no other legal grounds for data processing;
3. you have opposed data procession and there is no other legitimate motive to proceed to data processing;
4. your personal data has been processed unlawfully;
5. your personal data must be deleted to complete with a legal obligation.

Right to limit data processing

You have the right to obtain the limitation of data processing in the following scenarios:

1. if you inform us that your personal data is incorrect, we will limit data processing for the period needed for the data controller to check your personal data;
2. if data processing is illegal and you oppose the deletion of your personal data and instead request that its use is limited;
3. even though the data controller no longer needs your personal data for data processing purposes, your personal data may still be needed to check, exercise or defend a right in a legal setting;
4. if you have opposed data processing and are awaiting verification that we have legitimate reasons for this.

Right of opposition

You have the right to oppose – at any time – the processing of your personal data for direct marketing purposes, including any profiling activities linked to marketing.

Right to data portability

You have the right to obtain a copy of the personal data we have regarding you in a well-structured, intuitive format that can be viewed on an automatic device. You also have the right to pass this data to another data controller without the consent of the data controller that supplied you with it, in the event that:

1. data processing is based on consent or a contract; and
2. data processing is carried out using automated means.

You have the right to obtain the direct transfer of your personal data to another data controller, provided this is technically possible and only by request.

How do you contact the Data Controller and the Data Protection Officer in order to exercise your rights?

You can exercise your rights by writing to the data controller, University of Naples “Federico II”, at the following addresses:

How do you contact the relevant Supervisory Authority to lodge a complaint?

Any complaints may be submitted to the relevant authorities at the following address:
Garante per la Protezione dei Dati Personali [Personal Data Protection Authority]
Piazza di Monte Citorio n. 121
00186 Rome
Italy
Fax: (+39) 06.69677.3785
Tel: (+39) 06.696771
Email: garante@gpdp.it
Certified email address: protocollo@pec.gpdp.it

Changes to this privacy policy

This privacy policy may be subject to changes and updates, in whole or in part, due to changes in applicable law, and if changes are made to the way in which your data is processed we will inform you of such changes. In any case, we invite you to consult the up-to-date Privacy Policy on the Site from time to time.

COOKIE POLICY

This Cookie Policy sets out to provide the user/visitor (hereafter the “User” or “you”) of the Website (hereafter the “Site”) with a description of how cookies are managed.

This disclosure is provided further to the Decision issued by the Italian Data Protection Authority (Provvedimento del Garante per la protezione dei dati personali) on 8 May 2014 concerning “Simplified procedures to provide information and obtain consent for the use of cookies” (hereafter the “Decision”), the provisions of Regulation (EU) 2016/679 applicable as of 25 May 2018 (hereafter the “GDPR”) and Italian law provisions concerning the protection of personal data, insofar as they remain valid and effective once the GDPR comes into force.

The data controller is the University of Naples “Federico II”.

You are encouraged to read this Cookie Policy carefully before carrying on navigating through the Site.

What is a cookie?

Cookies are small text files that are stored on the user’s device when he/she visits a website. When the same user returns, cookies are re-sent to the site that first created them (first party cookies) or to another site that recognises them (third party cookies). They have a number of purposes, such as increasing browsing efficiency, remembering favourite sites and, in general, giving a better online experience. Cookies also help deliver advertising contents more in line with the User’s interests. Depending on their function and the party that created them, cookies can include technical cookies, analytical and profiling cookies, first party cookies and third party cookies.

Technical cookies

In order to be stored, technical cookies do not require the User’s prior consent.

This category of cookies includes so-called essential cookies, i.e. those needed to enable Site functions, without which the Site may not be used to its fullest potential.

Essential technical cookies are used solely by the Site operator and, as such, they qualify as first party cookies. They are stored on your computer (or another device) only during single browser sessions.

This type of technical cookie is also used to save the User’s consent decision regarding the use of the Site cookies.

Essential technical cookies cannot be disabled using the Site’s functions.

Third party cookies

While browsing the Site, cookies from third party sites or web servers (i.e., “third party” cookies) may also be stored on device. This happens because the Site may contain items such as images, maps, sounds, specific links to the web pages of other domains residing on servers other than that on which the requested page is located. Basically, these cookies are set directly by operators of websites or servers other than the Site. Theoretically, these third parties may set cookies while you visit the Site, thereby becoming aware of you visiting the Site. You will find more information on the use of cookies by clicking on the link. If you decide not to give your consent to the storing of third party cookies, then you may only use those functions of the Site that do not require such cookies.

How to disable cookies

Most browsers are initially configured to automatically accept cookies. You may change this setting to block cookies or prevent some cookies from being stored on his/her device. There are a number of ways of managing cookies. To manage or change your browser settings, please review your browser technical guide and/or help screen. If you use more than one device (e.g. computer, smartphone, tablet, etc.), you will be responsible for ensuring that the browser settings of each device are configured in such a way as to reflect your cookie-related preferences.

Below are some links to the online documentation of major browsers:

Internet Explorer tm : http://windows.microsoft.com/it-IT/windows-vista/Block-or-allow-cookies

Safari tm : http://www.apple.com/it/support/

Chrome tm : https://support.google.com/chrome/answer/95647?hl=it&hlrm=en

Firefox tm : http://support.mozilla.org/it/kb/Attivare%20e%20disattivare%20i%20cookie

Opera tm : http://help.opera.com/Windows/10.20/it/cookies.html

User’s rights:

With respect to the personal data we collect, you may, including by proxy, exercise the rights as under Articles 7 and 15-22 of the GDPR at any time. In particular, you have the right to (i) request access to and rectification or erasure of your data and restriction of processing, (ii) object to their use by us and (iii) obtain a copy of some of such data.

You may exercise your rights by writing to the data controller to the following address:
University of Naples “Federico II”
Corso Umberto I n. 40 - 80138 Napoli
Email: ateneo@unina.it
PEC: ateneo@pec.unina.it

For more information about the processing of your personal data on the Site, please review our Privacy Policy at http://eprints.rclis.org/privacy.html